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Individuals or groups may request to use the Munson Memorial Library Building by completing an application (Munson Memorial Library Building Usage Contract) and paying the appropriate fee. The facility is available to Amherst residents and non-residents. It is typically used for community-organized events that are “not for profit”. Some for-profit events are also acceptable if they do not interfere with the Munson as a community library and event facility. The facility is available for regularly scheduled or single events. To check availability or inquiry about details please contact Jennifer Moyston, Assistant Director of Diversity, Equity, & Inclusion, 4 Boltwood Avenue, Amherst (413) 259-3198, Moystonj@amherstma.gov 

• A $25.00 Key deposit is required for All Users during non-library hours.  (Deposit to be returned upon return of key.) 
• Keys to Munson may be picked up at the Town Managers’ Office, Town Hall within one week of use.

Make checks payable to: Town of Amherst. 

Payments and key pick-up/return: Jennifer Moyston

Telephone (413) 259-3198

Moystonj@amherstma.gov

4 Boltwood Avenue, Amherst, Massachusetts 01002

Regulations Governing Facility Users

• No use will be granted without a completed Munson Memorial Library Building Usage Contract, Payment, and Key deposit.  Submitted two weeks prior to the event.   
• Groups using the facility agree to hold the Amherst Public, the Town of Amherst, its employees, agents, and the Munson Building Trustees harmless for any injuries of those taking part in or attending the event or program. 
• The Town of Amherst and the Munson Building Trustees reserve the right to change the rules, regulations and/or fees as deemed necessary.
• The applicant will be subject to the Town of Amherst codes and ordinances, and Massachusetts General Laws.  
• The facility will not be licensed to any persons or groups which; 1) discriminate on any grounds in its acceptance of participants or 2) activities which are discriminatory or otherwise inappropriate.  As per the Town of Amherst Human Rights By Law Section 3.3 of the Town of Amherst General By Law
•  Adequate supervision must be guaranteed, particularly during events involving youth.  The applicant is responsible for the preservation of order and is responsible to pay for any damage or loss to Town property that may occur during the period of use. The property must be left in clean condition, including the bathrooms.  Any damage or loss resulting from the use of the reservation will be billed to the applicant for repair. This may also be defined as an area left in an unclean condition, including bathrooms. Groups using the facility do so at their own risk and will be held financially responsible for any damage and/or theft occurring to facilities and/or equipment in the course of their occupancy.
• Use of the building should conform to the locale. All activities must be over, and all participants out by 11 pm.  Out of respect for neighbors on the South Amherst Common, please keep departure noise to a minimum. 
• Any refuse generated by the usage must be taken away and disposed of by the applicant.  Limited refreshments may be served as long as all refuse is disposed.
• Alcoholic beverages are not allowed on the premises, building and grounds.
•  Inside and outside lights must be kept ON during an evening function. All lights must be turned OFF at departure. 
•  No electrical amplification may be used inside or outside the building without expressed permission of the Munson Building Trustees.  Please email your request to Townmanager@amherstma.gov/   Inspections@amherstma.gov
•  No hard soled shoes may be used for dancing on the auditorium floor. Please change from street shoes to clean, soft-soled shoes for dancing.
• Doors leading into the building and into the hall are handicapped accessible and electronically controlled. Do not prop these doors open for ventilation because this will damage the mechanisms.  All windows have screens and may be opened as needed. All windows and doors must be closed and locked before leaving.
• Any keys to the building are to be returned to the scheduling coordinator at Town Hall when agreed use of the building is finished. Do not pass your key on to anyone else. The key deposit will be returned upon receipt of the key.
• Under no circumstances may the group or its representative sublet the space and time reserved under the agreement. All persons who use Munson space must make reservations from the designated scheduling coordinator and may use the building only during the time(s) agreed upon.
• Any concerns should be brought to the attention of the scheduling coordinator who will pass on the information to the appropriate people.
• The applicant must ensure that all participants and spectators abide by all above regulations.
• Any violation of the policies or regulations for use of the facility may result in the termination of the agreement.
• For situations that need immediate attention such as no heat, no power, or water problems, contact Jennifer Moyston, (413) 259-3198 during business hours.  For after hour emergencies such as break-ins, fire, or medical emergencies, call the Amherst Police or Fire Departments, 911

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